Refactor release issue template and release wiki based on new changes (…

…#5031) Signed-off-by: Sayali Gaikawad <[email protected]>
opensearch-project · Sep 20, 2024 · 4aa74af · 4aa74af
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diff --git a/.github/ISSUE_TEMPLATE/release_template.md b/.github/ISSUE_TEMPLATE/release_template.md
@@ -98,15 +98,11 @@ Release blog is ready | :red_circle: |   |
 
 - [ ] [Release Labeled Issues](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#release-labeled-issues).
 - [ ] [Go or No-Go](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#go-or-no-go).
-- [ ] [Promote Repos](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#promote-repos).
-- [ ] [Promote artifacts](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#promote-artifacts).
 - [ ] [Release Notes](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#release-notes).
 
 ### [Release](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#main-release) - _Ends {__REPLACE_RELEASE-day}_
 
-- [ ] [Maven Promotion](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#maven-promotion).
-- [ ] [Docker Promotion](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#docker-promotion).
-- [ ] [Release Validation](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#release-validation).
+- [ ] [Central Promotion Workflow](https://github.com/opensearch-project/opensearch-build/wiki/Central-Release-Promotion-Workflow).
 - [ ] [Collaboration with the Project Management Team](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#collaboration-with-the-project-management-team).
 
 ### [Release Checklist](https://github.com/opensearch-project/opensearch-build/wiki/Releasing-the-Distribution#release-checklist).
@@ -145,14 +141,6 @@ Release blog is ready | :red_circle: |   |
 - [ ] Advertise on Social Media.
 - [ ]  Post on public slack and Github Release issue.
 
-### Post-Release activities
-- [ ] Release Tags.
-- [ ] Input Manifest Update.
-- [ ] OpenSearch Build Release notes.
-- [ ] Retrospective Issue.
-- [ ] Helm and Ansible Playbook release.
-- [ ] Upcoming Release Preparation.
-
 </p>
 </details>
 <br>

diff --git a/docs/Releasing-the-Distribution.md b/docs/Releasing-the-Distribution.md
@@ -311,15 +311,29 @@ Verify all issues labeled with this release have been resolved. Coordinate with
 
 Get the Go / No-Go votes from project management committee (PMC) before staging the release artifacts for production publishing process,
 
-#### Promote Repos
+
+#### Release Notes
+
+Coordinate with the plugin teams and create a consolidates release notes. Sample [PR](https://github.com/opensearch-project/opensearch-build/pull/3532). Release manager can check if a plugin team has created a release notes or not using the [release notes tracker tool](https://github.com/opensearch-project/opensearch-build/tree/main/src/release_notes_workflow). Sample [run](https://build.ci.opensearch.org/job/release-notes-tracker/).
+
+
+### Main Release
+
+Release the artifacts to production distribution channels, update the website and inform the community of the release.
+
+#### Central Release Promotion Workflow
+
+The [central release promotion workflow ](https://build.ci.opensearch.org/job/central-release-promotion/) consist of multiple child workflows such as:
+
+* *Promote Repos* :  Publishes DEBIAN and RPM repositories.
 
 | Repo | OpenSearch (Sample Runs)                                                     | OpenSearch Dashboards (Sample Runs)                                           |
 | ---- | ---------------------------------------------------------------------------- | ----------------------------------------------------------------------------- |
 | YUM  | [yum-os](https://build.ci.opensearch.org/job/distribution-promote-repos/46/) | [yum-osd](https://build.ci.opensearch.org/job/distribution-promote-repos/48/) |
 | APT  | [apt-os](https://build.ci.opensearch.org/job/distribution-promote-repos/)     | [apt-osd](https://build.ci.opensearch.org/job/distribution-promote-repos/49/) |
 
 
-#### Promote Artifacts
+* *Promote Artifacts*: Promotes below artifacts:
 
 | Artifacts | OpenSearch (Sample Runs)                                                                                                                                                                   | OpenSearch Dashboards (Sample Runs)                                                                                                                                                           |
 | --------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
@@ -328,21 +342,12 @@ Get the Go / No-Go votes from project management committee (PMC) before staging
 | TAR       | [os-tar-arm64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/243/),       [os-tar-x64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/246/)       | [osd-tar-arm64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/245/), [osd-tar-x64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/244/)               |
 | RPM       | [os-rpm-arm64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/239/),             [os-rpm-x64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/240/) | [osd-rpm-arm64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/241/),         [osd-rpm-x64](https://build.ci.opensearch.org/job/distribution-promote-artifacts/242/)      |
 
+* *Maven Promotion* : Promote OpenSearch to maven central, trigger the `publish-to-maven workflow` (Ref [Release Workflows](#release-workflows)), sample [run](https://build.ci.opensearch.org/job/publish-to-maven/17/console).
 
-#### Release Notes
-
-Coordinate with the plugin teams and create a consolidates release notes. Sample [PR](https://github.com/opensearch-project/opensearch-build/pull/3532). Release manager can check if a plugin team has created a release notes or not using the [release notes tracker tool](https://github.com/opensearch-project/opensearch-build/tree/main/src/release_notes_workflow). Sample [run](https://build.ci.opensearch.org/job/release-notes-tracker/).
+* *Docker Promotion* : Publish the images to docker and ECR, trigger the `docker promotion workflow` (Ref [Release Workflows](#release-workflows)), sample [run](https://build.ci.opensearch.org/job/docker-promotion/32/console).
 
+* *Distribution Validation* : Use the validation workflow (Ref [Release Workflows](#release-workflows)) to validate the published artifacts, sample [validation workflow run](https://build.ci.opensearch.org/job/distribution-validation/3/console).
 
-### Main Release
-
-Release the artifacts to production distribution channels, update the website and inform the community of the release.
-
-#### Maven Promotion
-Promote OpenSearch to maven, trigger the `publish-to-maven workflow` (Ref [Release Workflows](#release-workflows)), sample [run](https://build.ci.opensearch.org/job/publish-to-maven/17/console).
-
-#### Docker Promotion
-Publish the images to docker and ECR, trigger the `docker promotion workflow` (Ref [Release Workflows](#release-workflows)), sample [run](https://build.ci.opensearch.org/job/docker-promotion/32/console).
 
 #### Collaboration with the Project Management Team
 
@@ -360,10 +365,6 @@ Coordinate with the documentation website team to ensure the changes are in plac
 
 Coordinate with the project management team to ensure the social media advertisement is completed.
 
-#### Release Validation
-
-Use the validation workflow (Ref [Release Workflows](#release-workflows)) to validate the published artifacts, sample [validation workflow run](https://build.ci.opensearch.org/job/distribution-validation/3/console).
-
 ### Release Checklist
 
 Please update the checklist either in the release issue body or as a new comment to the release issue. By following and updating the release checklist, we can ensure the success of the release. Sample release checklist for [2.9.0 release](https://github.com/opensearch-project/opensearch-build/issues/3616#issuecomment-1646312725).