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Update Sphinx to use
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## Fixes issue #561 ## Description of Changes Added markdown file capability to Sphinx builds and updated most `.rst` files to working `.md` files. ## Tests and linting - [x] This branch is up-to-date with the `develop` branch. - [x] `pytest` passes on my local development environment. - [x] `pre-commit` passes on my local development environment. ```shell (env) docs % make html Running Sphinx v7.1.2 loading pickled environment... done building [mo]: targets for 0 po files that are out of date writing output... building [html]: targets for 0 source files that are out of date updating environment: 0 added, 0 changed, 0 removed reading sources... looking for now-outdated files... none found no targets are out of date. build succeeded. The HTML pages are in _build/html. (env) docs % ```
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Advanced csv import | ||
============================================= | ||
This is the documentation of the advanced csv import command `advanced_csv_import`. For the documentation of the less complicated | ||
bulk-upload command `bulk-add-officers` see [`bulk_upload`](bulk_upload.md). `bulk-add-officers` accepts one csv containing information | ||
about the officer, including badge-number, jobs and salary and makes decisions on whether to update rows in the database | ||
or create new entries based on the existing data. | ||
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The advanced csv upload is for the most part a way to copy data for one department into the database with as little as possible logic added on. | ||
So the tables provided in csv form represent the data that will be inside the sql tables after running the command. | ||
(With a few exceptions for many-to-many relationships and auxiliary models like location and license plates) | ||
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Before you start | ||
---------------- | ||
CSV uploads should always be tested locally or in other non-production environments, and it is strongly recommended | ||
to have the database backed up before running the command. The command is designed to fail early and will | ||
only commit the changes if it didn't encounter any problems. The command however is pretty powerful | ||
and can therefore lead to data loss and inconsistencies if the provided csv files are not prepared correctly. | ||
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Explanation of the command | ||
-------------------------- | ||
```shell | ||
/usr/src/app/OpenOversight$ flask advanced-csv-import --help | ||
Usage: flask advanced-csv-import [OPTIONS] DEPARTMENT_NAME DEPARTMENT_STATE | ||
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Add or update officers, assignments, salaries, links and incidents from | ||
csv files in the department using the DEPARTMENT_NAME and DEPARTMENT_STATE. | ||
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The csv files are treated as the source of truth. Existing entries might | ||
be overwritten as a result, backing up the database and running the | ||
command locally first is highly recommended. | ||
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See the documentation before running the command. | ||
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Options: | ||
--officers-csv PATH | ||
--assignments-csv PATH | ||
--salaries-csv PATH | ||
--links-csv PATH | ||
--incidents-csv PATH | ||
--force-create Only for development/testing! | ||
--overwrite-assignments | ||
--help Show this message and exit. | ||
``` | ||
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The command expects two mandatory arguments, the department name and department state. | ||
This is to reduce the chance of making changes to the wrong department by mixing up files. | ||
Then there are 5 options to include paths to officers, assignments, salaries, incidents and links csv files. | ||
Then there is a `--force-create` flag that allows to delete and overwrite existing entries in the database. | ||
This is only supposed to be used in non-production environments and to allow replication of the data of another (in most cases production) | ||
instance to local environments to test the import command locally first. More details on that flag at the end of the document: :ref:`ref-aci-force-create`. | ||
Finally, there is `--overwrite-assignments` which simplifies updating assignments. Instead of updating them, | ||
all assignments for the relevant officers are deleted and created new based on the provided data. This flag is only | ||
considered if an assignments-csv is provided and ignored otherwise. See the instructions in | ||
the section on assignment-csv for more details. | ||
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General overview of the csv import | ||
----------------------------------- | ||
The following lists the header fields that each csv can contain. If the csv includes any other fields, the command will fail. | ||
However, the fields are not case-sensitive and spaces are treated as `_`. So `Officer ID` can be used instead of `officer_id`. | ||
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*All optional fields can be left blank and will be inserted as* `NULL` *or empty string as appropriate.* | ||
**Warning:** When updating a record a field that is left blank might overwrite an existing record. | ||
This can only be prevented by not including the column in the csv at all. | ||
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.. _ref-aci-formats: | ||
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Formats: | ||
- `date` - The date should be provided in `YYYY-MM-DD` format. | ||
- `time` - Time should be provided in `HH:MM:SS` 24h-format in the respective timezone. | ||
- `DEPARTMENT_STATE` - The department state should be provided in the `standard two-letter abbreviation <https://www.faa.gov/air_traffic/publications/atpubs/cnt_html/appendix_a.html>`_ format. | ||
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The `id` field | ||
-------------- | ||
Each csv corresponds to a table in the OpenOversight database. And each csv file has to include `id` as a field in the table. | ||
That field has one primary purpose: If the field is blank, it is assumed that that row is a new entry. | ||
If the field contains a number however, it is assumed that a record with that particular id already exists in the database | ||
and the record will be updated according to the provided fields. Finally, in the case of officers and incidents | ||
there is a third option where the `id` field can contain a string that starts with `#`. This also indicates a new record, | ||
but that new record can be referenced in other provided tables. (for example as the `officer_id` in the salaries csv) | ||
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Officers csv | ||
------------ | ||
- Required: `id, department_name, department_state` | ||
- Optional: `last_name, first_name, middle_initial, suffix, race, gender, employment_date, birth_year, unique_internal_identifier` | ||
- Ignored: `badge_number, job_title, most_recent_salary, unique_identifier` (Unused but command will not fail when field is present) | ||
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Details | ||
-------- | ||
- `department_name` - Name of department exactly as it is in the server database. | ||
This needs to match the department name provided with the command. | ||
- `department_state` - Name of department state exactly as it is in the server database, which will be the | ||
[standard two-letter abbreviation](https://www.faa.gov/air_traffic/publications/atpubs/cnt_html/appendix_a.html) for the department's respective location. | ||
This needs to match the department state provided with the command. | ||
- `unique_internal_identifier` - A string or number that can be used to | ||
uniquely identify the officer, in departments in which the badge | ||
number stays with the officer using that number is fine. Can and should be left blank | ||
if no such number is available. | ||
- `first_name` & `last_name` Will be inserted into the database as is. | ||
- `middle_initial` - Usually up to one character, but can be more. | ||
- `suffix` - Choice of the following values: `Jr, Sr, II, III, IV, V`. | ||
- `gender` - One of the following values: `M`, `F`, `Other`. | ||
- `race` - One of the following values: `BLACK`, `WHITE`, `ASIAN`, `HISPANIC`, `NATIVE AMERICAN`, `PACIFIC ISLANDER`, `Other`. | ||
- `employment_date` - [Date](https://help.highbond.com/helpdocs/analytics/13/user-guide/en-us/Content/table_definition/c_formats_of_date_and_time_source_data.htm) representing the start of employment with this department. | ||
- `birth_year` - Integer representing the birth year of the officer in a `yyyy` format. | ||
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Assignments csv | ||
--------------- | ||
- Required: `id, officer_id, job_title` | ||
- Optional: `badge_number, unit_id, unit_name, start_date, resign_date` | ||
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Details | ||
-------- | ||
- `officer_id` - Number referring to `id` of existing officer or string starting with `#` referring to a newly created officer in the provided officers csv. | ||
- `badge_number` - Any string that represents the star or badge number of the officer. In some departments this number changes with the assignment. | ||
- `job_title` - The job title, will be created if it does not exist. | ||
- `unit_id` - ID of existing unit within the department. | ||
- `unit_name` - Name of the unit, only used if the `unit_id` column is not provided. | ||
- `start_date` - [Start date](https://help.highbond.com/helpdocs/analytics/13/user-guide/en-us/Content/table_definition/c_formats_of_date_and_time_source_data.htm) of this assignment. | ||
- `resign_date` - [End date](https://help.highbond.com/helpdocs/analytics/13/user-guide/en-us/Content/table_definition/c_formats_of_date_and_time_source_data.htm) of this assignment. | ||
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Special Flag | ||
------------- | ||
The `--overwrite-assignments` in the command can be used to not merge new with existing assignments. | ||
Instead, all existing assignments belonging to officers named in the `officer_id` column are deleted first, | ||
before the new assignments contained in the provided csv are created in the database. | ||
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This should only be used if the provided csv contains both the currently in the database and additional assignments, | ||
or is based on a better and more complete dataset, for example after receiving a dataset for historic assignment data. | ||
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Salaries csv | ||
------------ | ||
- Required: `id, officer_id, salary, year` | ||
- Optional: `overtime_pay, is_fiscal_year` | ||
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Details | ||
-------- | ||
- `officer_id` - Integer referring to `id` of existing officer or string starting with `#` referring to a newly created officer in the provided officers csv. | ||
- `salary` - Number representing the officer's salary in the given year. | ||
- `year` - Integer, the year this salary information refers to. | ||
- `overtime_pay` - Number representing the amount of overtime payment for offer in given year. | ||
- `is_fiscal_year` - Boolean value, indicating whether the provided year refers to calendar year or fiscal year. | ||
The values `true`, `t`, `yes` and `y` are treated as "yes, the salary is for the fiscal year", all others (including blank) as "no". | ||
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Incidents csv | ||
------------- | ||
- Required: `id, department_name, department_state` | ||
- Optional: `date, time, report_number, description, street_name, cross_street1, cross_street2, city, state, zip_code, | ||
created_by, last_updated_by, officer_ids, license_plates` | ||
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Details | ||
-------- | ||
- `department_name` - Name of department exactly as in the server database. | ||
This needs to match the department name provided with the command. | ||
- `department_state` - Name of department state exactly as it is in the server database, which will be the | ||
`standard two-letter abbreviation <https://www.faa.gov/air_traffic/publications/atpubs/cnt_html/appendix_a.html>`_ for the department's respective location. | ||
- `date` - [Date](https://help.highbond.com/helpdocs/analytics/13/user-guide/en-us/Content/table_definition/c_formats_of_date_and_time_source_data.htm) of the incident | ||
- `time` - [Time](https://help.highbond.com/helpdocs/analytics/13/user-guide/en-us/Content/table_definition/c_formats_of_date_and_time_source_data.htm) of the incident | ||
- `report_number` - String representing any kind of number assigned to complaints or incidents by the police department. | ||
- `description` - Text description of the incident. | ||
- `street_name` - Name of the street the incident occurred, but should not include the street number. | ||
- `cross_street1`, `cross_street2` The two closest intersecting streets. | ||
- `city`, `state`, `zip_code` State needs to be in 2 letter abbreviated notation. | ||
- `created_by`, `last_updated_by` - ID of existing user shown as responsible for adding this entry. | ||
- `officer_ids` - IDs of officers involved in the incident, separated by `|`. | ||
- Each individual id can either be an integer referring to an existing officer or a string starting with `#` referring to a newly created officer. | ||
- Example: `123|#C1|1627` for three officers, one with id 123, one with 1627 and one whose record was created in the officers csv | ||
and whose id-field was the string `#C1`. | ||
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- `license_plates` - All license plates involved in the incident. If there is more than one, they can be separated with a `|`. | ||
- Each license plate consists of the license plate number and optionally a state in abbreviated form separated by an underscore `_`. | ||
- Example: `ABC123_IL|B991` for one license plate with number `ABC123` from Illinois and one with number `B991` and no associated state. | ||
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Links csv | ||
--------- | ||
- Required: `id, url` | ||
- Optional: `title, link_type, description, author, created_by, officer_ids, incident_ids` | ||
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Details | ||
-------- | ||
- `url` - Full url of the link starting with `http://` or `https://`. | ||
- `title` - Text that will be displayed as the link. | ||
- `description` - A short description of the link. | ||
- `link_type` - Choice of `Link`, `YouTube Video` and `Other Video`. | ||
- `author` - The source or author of the linked article, report, video. | ||
- `created_by` - ID of existing user shown as responsible for adding this entry. | ||
- `officer_ids` - IDs of officer profiles this link should be visible on, separated by `|`. See same field in incidents above for more details. | ||
- `incidents_ids` - IDs of incidents this link should be associated with, separated by `|`. Just like `officer_ids` this can contain strings. | ||
starting with `#` to refer to an incident created in the incident csv. | ||
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Examples | ||
--------- | ||
Example csvs can be found in the repository under `OpenOversight/tests/test_csvs`. | ||
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Local development flag `--force-create` | ||
--------------------------------------- | ||
This flag changes the behavior when an integer is provided as `id`. Instead of updating an existing record, | ||
a new record will be created and assigned the given `id`. If a record with that `id` already exists in the | ||
database, it will be deleted before the new record is created. | ||
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This functionality is intended to be used to import csv files downloaded from `OpenOversight download page </download/all>`_ | ||
to get a local copy of the production data for one department in the local development database. |
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