Introduction

1. Client Organization
2. Problem Definition
3. Aim
4. Objective
5. Project Goals
6. Benefits
7. Methodology

Client Organization

International Institute of Professional Studies (IIPS) is an autonomous department of Devi Ahilya Vishwavidyalaya established in the year 1992. Department offers integrated post-graduate courses in the fields of computer and management. In computer field it provides MTech (IT) and MCA both are integrated program. In Management field it provides different management programs MBA (MS), MBA (APR), MBA (TA), B.Com. Admissions are done in department by an Entrance Exam i.e. Common Entrance Test (CET) Conducted by DAVV. Each batch of any program is allotted a batch facilitator (BF) that maintains maximum record of that batch. Above BF over the one program one program incharge (PI) and then Head of that part is present in the organization.Result section , account section and library sections are made in department to perform their corresponding activities.

Problem Definition

The following points describe the problem domain at the client organization:-

• Old site was developed in asp.net .
• In the old site updating the information as well as uploading new information was a difficult task.
• Documentation of old site was not available.
• It's not easy to include new member in the development team because project was not properly planned.
• In the old site code was not intended and comments in code was not mentioned.

Aim

Our main aim is to update in real time all visitor of the site who are willing to know about institute's recent activity.The purpose of this project is to create a simple,static,easy to navigate,effective website with mobile responsive design which automates the result procedure,request issuing system(bonified,mark sheets)inside IIPS.The users of the IIPS can get updates about the institute in the real time .The intended users of the system are students staff, faculties and visitors.

Objective

The IIPS website being created will be a decentralized system,where authorized users(maintainer) will be responsible for its updating so that students can get updates of the recent activities.The students can view their result,forth coming events and any recent information in real time .

Project Goals

The goal of the IIPS website project is to make a fully automated system for our organization which will help in smooth and proper functioning of the organization and achieving the mile stone of paperless organization.

Benefits

The various benefits that can be realized from this project are as follows:

• Easy maintenance of institute and students related information.
• Resolution of students queries at faster rate.
• To provide real time information about the institute and students related information.
• Decentralization of updation of information will reduce developers work load.
• Student can download the syllabus, internal and main exam time table and results.
• No dependency on a specific person to get required information. Student can direct gather the required information from system.

Methodology

The project plan is to carry the design and implementation of the project in a completely step-by-step manner. The entire project is divided in the following phases:-

Phase 1 – Study and Analysis Phase:

• Many renowned universities websites (Stanford, Harvard, Oxford, MIT, IIT-Bombay, IIM-Bangalore, and DAVV) survey was done.
• Survey indicates that almost all of the following sections/features are available on homepages of Websites of renowned institutes:
  • Logo and name at top left corner
  • Slideshow of photos
  • Info links
    • About college, about university, about director, about VC etc.
    • Links to other major sections of sites
    • Entrance exams
    • Faculty profile
    • Placement
    • Infrastructure
    • Links to departments/courses, research groups, libraries etc:
    • Courses
    • Professional development centers
    • Research centers/groups
    • Library
    • Co-curricular event
    • Courses
    • Development Center
    • Library
    • Xpressions, Synergy etc.
• Links to institute's presence on social networks Facebook, LinkedIn, Twitter, YouTube, Google+ groups (if any)
• Institute's name, Contact link, phone, address, sitemap, last update etc. in site footer
• News/events/notice board
• Embedded email login box on homepage
• Search box ###The following features are easy to implement and thus compulsory (until the new website is created):
• Logo and name at top left corner
• Slideshow of photos
• Info links
• About college about university, about director, about VC etc.
• Links to other major sections of sites
• CET
• Faculty profile
• Placement
• Infrastructure Links to departments/courses, research groups, libraries etc. Courses Development Center Library Xpressions, Synergy etc.
• Links to institute's presence on social networks ,
  • Facebook group (if any)
  • LinkedIn group (if any)
  • Facebook official alumni group
• Institute's name, Contact link, phone, address, sitemap, last update etc in footer
• News/events/notice board The following features might be difficult to implement and are thus optional:
• Search box Suggest that following sections should be removed from current version of homepage:
  • Name of college and IIPS description at the bottom of website.

Phase 2 - Design Phase: In this phase the database design of the system are made. The database design is being carried in the following steps-

• Identified the entities and their relationships from the scenario.
• Designed ER model for the proposed system and relation among these entities were noted down in form of tables, having fields as attributes. (included in project report)
• The logical model of the system is designed, normalizing the relations.
• Data flow diagram of the whole system is constructed. For proper information flow, each level DFD is prepared. (included in project report)
• Flow chart of each process of DFD is constructed for better flow of data and its verification. (included in project report)
• Proposed the physical design of the system.
• Defining hardware and software requirements.

Phase 3 - Coding Phase

The design of the system is implemented through actual code.

• Proper validation of data is used.

• Proper validation on important fields provided.

• User does not need to have the knowledge of the code, output is defined user friendly. Phase 4 – Testing and Implementation Testing is done on various test cases and data set. Testing is applied on:-

• Testing on each form by taking different user cases.

• Records are managed when information was change or new information is uploading on the site. Testing is done by:- Black box testing, White box testing and unit testing The above plan follows the Software Development Life Cycle (SDLC) model for the development of the proposed system. There are several ways for developing software. They consist of the following steps:

• Preliminary Investigation - When a request to receive assistance from an information system is made, the first system activity, the preliminary investigation begins. It has three parts-

  1. Requirement clarification - All the requirement of the new proposed system is collect by study and analysis phase.
  2. Feasibility analysis - An important outcome, the system is technically feasible, institute budget is kept in mind, so economically supportive, and implementation is not so difficult, so operationally feasible.
  3. Request Approval - Not all requests are desirable or feasible. So the development center in charge and authority decides which one are important and then we schedule them accordingly.

• Design of a system - It produces the details that state how the system will meet the requirements specified during systems analysis.