Merge pull request #761 from nate-double-u/v2

merging main into v2
cncf · Jan 16, 2023 · 8d4c6aa · 8d4c6aa
2 parents ccbcbc0 + b4f5efd
commit 8d4c6aa
Show file tree

Hide file tree

Showing 8 changed files with 440 additions and 21 deletions.
diff --git a/.github/settings.yml b/.github/settings.yml
@@ -46,6 +46,9 @@ collaborators:
 
   - username: carolynvs
     permission: maintain
+
+  - username: riaankl
+    permission: maintain
 
 labels:
   - name: lfx mentorship

diff --git a/PROJECT_IDEA_TEMPLATE.md b/PROJECT_IDEA_TEMPLATE.md
@@ -5,6 +5,7 @@
 ##### Title
 
 - Description:
+- Expected Outcome:
 - Recommended Skills:
 - Mentor(s):
 - Upstream Issue (URL):

diff --git a/mentoring-wg/2022-meeting-minutes.md b/mentoring-wg/2022-meeting-minutes.md
@@ -1,8 +1,10 @@
 ---
 title: TAGCS Mentoring Working Group Monthly Meeting (2022)
-tags: meeting minutes, 2022
+tags: Meeting Minutes, 2022
 ---
 
+This file has been archived. Please find the [2023 meeting minutes here](https://hackmd.io/@tag-cs-mentoring-wg/monthly-meeting-2023).
+
 [![hackmd-github-sync-badge](https://hackmd.io/7vA7fKNrRG6KrGbA01oupw/badge)](https://hackmd.io/7vA7fKNrRG6KrGbA01oupw)
 
 
@@ -21,8 +23,8 @@ CNCF TAG Contributor Strategy
 ## Meeting details
 
 ### Recurring monthly
-* 2nd Tuesday of the month at 8PM UTC
-* 4th Tuesday of the month at 8PM UTC (during the setup phase)
+* 2nd Tuesday of the month at 9PM UTC
+* 4th Tuesday of the month at 9PM UTC (during the setup phase)
 
 [CNCF Public Events - TAG CS Mentoring WG](https://tockify.com/cncf.public.events/monthly?search=CNCF%20TAG%20Contributor%20Strategy%20Mentoring%20WG)
 
@@ -33,7 +35,182 @@ https://zoom.us/my/cncftagcontributorstrategy?pwd=TnI0WU9Eb2I1RlRWdkl1R0k1WkZXUT
 
 Passcode: 77777
 
-# Upcoming Meetings
+
+# Past Meetings
+
+## Dec 13, 2022
+
+21:00 UTC (1:00 PM PDT on 2022-12-13; 10:00 AM NZST on 2022-12-14)  
+
+### Attendance
+
+* Nate W.
+* Jay Tihema
+* Riaan Kleinhans
+* Josh Berkus
+* Victor Lu
+* 
+
+
+### Updates/reminders
+
+* 
+
+### Agenda
+* General Progress report
+    * Mentoring programs
+      * 2022 diversity data: https://github.com/cncf/workflow/issues/332 (please reach out to Nate W. if you don't have access to the document).
+    * Mentoring repo
+      * Outreachy engagement
+      * Possible alignment w/ Contributor.io
+* Plans for 2023
+  * Goals
+    * What are our specific goals around diversity?
+      * do we want more folks from different places?
+      * do we want more non-male mentees?
+      * do we want a wider range of ages represented?
+    * reach out to LF Research team to participate and help us design 
+    * discuss with LF privacy
+
+### Notes
+* Shared location previously, DE&I data has now been collated as well, meaning we can now potentially see patterns in engagement from past years
+* Possible split between mechanical and informational content for Repo
+* We can help develop Contributor-specific content for the site
+* Mentoring stuff under 'Maintainer' or mentoring-specific; 
+    * Where would the most beneficial place to host this; should be intertwined w/ Contributor focus in general
+* Maintainers link - joining a program
+
+Mentoring Uptake 2022
+* General improvement in participation; unsure of what to attribute this increase to directly
+* How to encourage more diversity in applications and selections?
+    * Specific goals/targets needed - more global reach, non-male mentees, career-changers vs. early students etc. 
+    * Would be beneficial to gauge feedback from the community, LF research team etc.
+    * Should also be exposed to Mentors; navigate privacy etc. to help determine applicant diversity
+General project numbers increasing
+* Challenge to increase to 150 mentees in 2023
+* Maintainers need to be considered throughout to avoid burnout; support health & wellbeing
+Current LFX doesn't filter effectively
+* More applications per project might be 'fatal'; grow from projects first to support maintainer evaluations
+**What might be other good goals for 2023?**
+* website alignment
+* increasing diversity
+* mentee numbers
+* organised effort around CLOtributor including mentor availability - develop a template of what that could look like
+
+
+---
+
+
+## Nov 22, 2022
+
+21:00 UTC (1:00 PM PDT on 2022-11-22; 10:00 AM NZST on 2022-11-23)  
+
+### Attendance
+
+* Nate W.
+* Jay Tihema
+* Riaan Kleinhans
+* Alexandre N.
+
+### Updates/reminders
+
+* n/a
+
+### Agenda
+
+* LFX Mentoring Term 3: Sept-Nov completing this week
+  * stipends are getting paid out
+  * mentee survey sent out (no responses yet)
+  * TODO:
+    * Update repo with new statistics/results
+    * reach out to CNCF marketing (Jesse) 
+* [GSoC 2023 Timeline](https://developers.google.com/open-source/gsoc/timeline)
+* Outreachy
+  * Looks like OTel will be doing 2 projects (CNCF funding one), starts Jan 2023
+  * We should contact Outreachy and see if there is an org option for participation
+* GSoD - still showing 2022 timeline, but we should keep an eye out for when they start their 2023 program.
+* Mentoring Repo review
+    * [Moved archive info form readme to the archive file #744](https://github.com/cncf/mentoring/pull/744)
+    * [Next steps for Mentee section #737](https://github.com/cncf/mentoring/issues/737)
+    * [Next steps for Mentor section #736](https://github.com/cncf/mentoring/issues/736)
+    * https://hackmd.io/80wBLa5WSx6pTOUGXXleTg - draft mentee section
+
+**Notes**
+* GSoC deadlines critical - steps to be taken to meet these. 
+* **TODO** - Create a calendar for CNCF Mentoring; collect dates for mentoring Programs where timeline can be developed
+* Nate may be able to action; will check w/ Amye - CNCF permission needed
+    * [Public Mentoring Calendar #741
+](https://github.com/cncf/mentoring/issues/741)
+* **Outreachy update** - Otel will be doing two projects; one is CNCF funded - volunteers from team should contact their team to learn more about the program.
+    * 'Research Round' needed prior to learn more about programme then reach out to request meeting
+* **Repo:** 
+    * Key notes first then look at refactoring ReadMe etc. 
+    * Keep 2022 as a live file, as opposed to an archived file; keep a year's worth of content oepn for access/review
+    * Add a ticket to create a proper Readme for the front page once all links are finalised
+    * Archives should rigidly stay as they are to retain integrity of history e.g. program seasons; unless it becomes/is a security risk
+        * Establish some standard of record of changes to track/monitor analytics e.g. stats etc. for new work incoming. 
+        * e.g. some sub-folders assigned 'per year' under project folders
+        * May be difficult with each Program running at its own cadence 
+    * Detail to be re-populated in ReadMe (currently empty)
+    * Repo to be refactored to include new statistics e.g. project numbers
+    * Repo reorganised to downsize number of folders, key info outlined in ReadMe
+    * Nate to support with high-level detail 
+        * Can this be used as a documentation framework - part of this purpose is to align with (likely) the Contributor.io website 
+        * Once ready and approved by team we can contact w/ Chris Abrams to assess linking w/ site
+* KubeCon Maintainer Track talks should still be available for submissions
+* Alexandre to start Contributor Board match-making (C-S initiative); connect people wanting to contrib and build experience towards a system that links projects, maintainers etc. (not Mentoring-specific) - research, feedback etc.
+
+
+## Nov 8, 2022
+
+21:00 UTC (1:00 PM PDT on 2022-11-08; 10:00 AM NZST on 2022-11-09)  
+**Note**, the end of Daylight Saving Time in NA has affected the time of this meeting.
+
+### Attendance
+
+* Nate W.
+* Jay Tihema
+* Alexandre N.
+* Riaan Kleinhans
+
+### Updates/reminders
+
+* 
+
+### Agenda
+
+* [KubeCon 2023 EU CFP](https://events.linuxfoundation.org/kubecon-cloudnativecon-europe/program/cfp/)
+  * Deadline for CFP is Nov 18. Do we want to have a mentoring talk?
+
+* Repo Refactor
+
+**Notes:**
+
+**Kubecon EU Talk CFP**
+* Possible workshop on how to put together a proposal, how to select a good scope of work - invite others to discuss potential projects e.g. mentorship proposal 'how to'
+* CFP required only - Repo refactor possible; not expected to "do the work before doing the work"
+* 'Speed Mentoring' - mentoring 'in general' e.g. how does it work vs. specific projects
+    * Mentoring information session to educate on the detail of 'what?'
+    * 2nd phase - connect with the mentor directly to learn more about processes etc. 
+    * Mentee information session - receiving more students; provide support for newcomers
+
+*Volunteer to provide individual career guidance as an extension of this.*
+
+**To-do:** CNCF Events team (?) and figure out who runs speed mentoring , maybe not be a CFP-level decision. Also gives others a chance to start notifying mentees/tors. 
+
+**Mentoring Repo Refactor**
+
+Current refactor underway; general content/focus includes:
+
+**Mentors:** How do I make a proposal?
+**Mentees:** how do I get involved etc.?
+
+V2 branch and several issues in development. 
+
+*Can promote/update this work in Slack for others to contribute/provide feedback on.*
+
+***
+
 
 ## October 25 - at KubeCon (either in person or online)
 
@@ -55,8 +232,6 @@ Passcode: 77777
 * Talk tomorrow
 
 
-# Past Meetings
-
 ## Oct 11, 2022
 
 20:00 UTC (1:00 PM PDT on 2022-10-11; 9:00 AM NZST on 2022-10-12)

diff --git a/mentoring-wg/2023-meeting-minutes.md b/mentoring-wg/2023-meeting-minutes.md
@@ -0,0 +1,111 @@
+---
+title: TAGCS Mentoring Working Group Monthly Meeting (2023)
+tags: Meeting Minutes, 2023
+---
+
+[![hackmd-github-sync-badge](https://hackmd.io/7vA7fKNrRG6KrGbA01oupw/badge)](https://hackmd.io/7vA7fKNrRG6KrGbA01oupw)
+
+
+CNCF TAG Contributor Strategy
+# Mentoring Working Group
+
+
+## About TAGCS Mentorship Working Group
+
+* [Primary repository](https://github.com/cncf/mentoring)
+* CNCF Slack: [#tag-contributor-strategy](https://cloud-native.slack.com/archives/CT6CWS1JN)
+* [Discussion boards](https://github.com/cncf/mentoring/discussions)
+* [Email list](https://lists.cncf.io/g/tag-cs-mentoring-wg/)
+
+
+## Meeting details
+
+### Recurring monthly
+* 2nd Tuesday of the month at 9PM UTC
+* 4th Tuesday of the month at 9PM UTC (during the setup phase)
+
+[CNCF Public Events - TAG CS Mentoring WG](https://tockify.com/cncf.public.events/monthly?search=CNCF%20TAG%20Contributor%20Strategy%20Mentoring%20WG)
+
+### Zoom
+
+Zoom Meeting  
+https://zoom.us/my/cncftagcontributorstrategy?pwd=TnI0WU9Eb2I1RlRWdkl1R0k1WkZXUT09
+
+Passcode: 77777
+
+
+# Upcoming Meetings
+
+
+## January 10, 2023
+
+21:00 UTC (1:00 PM PDT on 2023-01-10; 10:00 AM NZST on 2023-01-11)
+
+### Attendance
+
+* Nate W.
+* Riaan K.
+* Asare N.
+* Josh Berkus
+* Alexandre N.
+
+### Updates/reminders
+
+* [2022 Meeting Minutes](https://hackmd.io/@tag-cs-mentoring-wg/monthly-meeting) file has been set to read only for most users and [is being archived](https://github.com/cncf/mentoring/pull/756).
+
+### Agenda
+
+* Mentoring WG Calendar https://calendar.google.com/calendar/u/0?cid=Y18wNTMzNWEwNDhjYjMyNTk3NTRmZjAzYzgwM2MyN2FjMDhmMjFkZTc4OTYyMDhkMmI1NWFjMmM1MTIzNDlhZDFiQGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20
+* LFX Mentorship Project proposals open Jan 16
+  * https://github.com/cncf/mentoring/tree/main/lfx-mentorship/2023/01-Mar-May
+  * email toc mailing list
+* Repo revisions - to create a work session to discuss/rework.
+* [Nate W.] Do we still need the temp 2nd monthly meeting? (We should defer this question to a meeting that Jay can attend)
+* KubeCon Amsterdam
+    * workshop re: how to be a good mentor (proposal writing, selecitng mentees, etc.)
+    * Speed mentoring co-operation
+      * find out who to chat with about this
+* 2023 Mentorship goals
+  * Increase diversiy of participants
+      * How do we increase awareness in  geographical diverse places?
+      * Students in academic communities in new locations
+          * LM
+          * Africa
+  * 150 mentees participating across all programs
+  * work with LF research team to better understand trends
+  * work with LF training to create a training course for mentors
+  * work with LF mentoring admins to reach out to universities to work with co-op programs
+  * increase number of programs we participate in
+      * ex. Outreachy
+      * recruit community members to help manage/run the program
+  * others?
+  * Organize projects (and SIGs and TAGs) to supply an ongoing list of mentorship opportunities based on the job
+*  https://clotributor.dev/
+
+# Past Meetings
+
+
+---
+
+# Meeting Template
+
+## January 10, 2023
+
+21:00 UTC (1:00 PM PDT on 2023-01-10; 10:00 AM NZST on 2023-01-11)
+
+### Attendance
+
+* 
+
+### Updates/reminders
+
+* 
+
+### Agenda
+
+* 
+
+# Archives
+
+* [2022 Meeting Minutes](https://github.com/cncf/mentoring/blob/main/TAGCS-Mentoring-WG/2022-meeting-minutes.md)
+* [June 30, July 12, July 26, 2022](https://docs.google.com/document/d/1ZVFf_GRB5yrcTQieudtk3W-gWL6KuwHn1QG8XKdrARo/edit?usp=sharing)