minutes of Oct 24, 2023 meeting

_minutes/Board-2023-10-24.md

@@ -35,46 +35,52 @@ excerpt: "24 Oct 2023 Meeting"
 <!-- Other important details discussed during the meeting can be entered here. -->
 
 ### Introductions
-* We did introductions since we had a new attendee
+* We did not do introductions since we had only board members attend the meeting.
 
-### Approval of [September 26 minutes]([https://www.uf-carpentries.org/minutes/board-2023-09-26/])
+### Approval of [October 10 minutes]([https://www.uf-carpentries.org/minutes/board-2023-10-10/])
 * Minutes approved
 
+### Locally organized workshops reporting instructors and helpers
+* Audrey will look into the notifications from central carpentries organization.
+
 ### Genomics workshop recap (Aida and Cory)
-* Pushed to the next meeting as Aida and Cory are not attending
+* Pushed to the next meeting as Aida 
+* Will have more discussion when Aida is available as she has detailed notes.
+* Want to make sure we have good balance of helpers for the workshop.
+* Consider renaming the workshop as R studio for genomicists? 
+* The name of the workshop should be broad and general for reaching maximum audience. 
+* Getting the schedule for workshops a semester in advance can help in better optimization. 
 
 ### IFAS reports (Cory)
-* Pushed to the next meeting as Cory is not attending
+* Pushed to the next meeting as Cory will come back to it by then.
 
 ### Budget documents & amounts (Audrey and Ike)
 * We will need money to renew membership with international organization
-* Last year we did the bronze membership
 * We need to reach out to more departments so their collages can sponsor us - stay on it
-* Audrey will send the budget out after this meeting
 * Possibly restructure the budget
+* Audrey heard back from couple of people. 
+* Ike left the club, so need to fill in that spot for budgeting by UF Informatics. 
+* Make a template for the budget (Cory will attend to it).
 
 ### Elections schedule
-* May push out the dates since we do not have many nominees - open it for another week
-* Sending the elections to the listserve
-* Maybe we should advertise the elections outselves to respective departments as well
-* Keep elections open on a rolling basis again, to ensure we get the maximum number of board members
+* Google form is still open and applicants will be considered on a rolling basis.
+* Existing board members and one another (total 4) have self-nominated for the board.  
 
 ### Instructor training offers
-* Pushed to next meeting to further discuss the budget
+* We are going to have to wait until our sponsorships comes through. 
+* What is the deadline for renewing our membership with the central organization? (Ke will find out by emailing them)
+* We are not listed on their website as a current member!
 
 ### Sponsorship emails
-* Cory sent out emails with bi-weekly directions to complete sponsorship emails
-* Work on securing the contact information assigned to you and try to review the sponsorship email in the next week
+* Nothing to update for now. 
+* Cory will give a reminder for folks to reach out again to the sponsors for an update. 
 
 ### Discussion of Listserve & contact lists (Cory and Flora)
-* Pushed to the next meeting as Cory is not attending
+* Pushed to the next meeting.
 
 ### Discuss future workshops
-* Libraries workshop - was virtual and centrally organized in December 2022
-* We need to put a request for this in
-* Do we have any centrally organized workshops left for this year with our sponsorsip level?
-* November 6-7th, 2023
-* Audrey is going to fill out the form for centrally organized workshops and see if we are able to have another one this year - shooting for all of November except for the week of Thanksgiving
+* This is on hold for now, we do not have any workshops lined up for the semester. 
+* Audrey emailed asking for dates for the centrally organized libraries workshop in November. Still waiting on an update from central organization. We decided on pushing it to early spring 2024.
 
 ### Other
 * 
@@ -85,17 +91,4 @@ excerpt: "24 Oct 2023 Meeting"
 * Date: October 24, 2023
 * Schedule: 10-11 am (EST)
 
-1. Introductions
-2. Approval of September 29th minutes
-3. Locally organized workshops reporting instructors and helpers
-4. Spring 2024 Workshops
-5. Genomics workshop recap (Aida and Cory)
-6. IFAS reports (Cory)
-7. Budget documents & amounts (Audrey and Ike)
-8. Elections schedule
-9. Instructor training offers
-10. Sponsorship emails
-11. Discussion of Listserve & contact lists (Cory and Flora)
-12. Discuss future workshops
-13. Other