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Kubernetes GitHub Organization Guide

The Kubernetes project leverages multiple GitHub organizations to store and organize code. This guide contains the details on how to run those organizations for CNCF compliance and for the guidelines of the community.

SLOs

The GitHub Administration Team will aim to handle requests in the following time frames:

  • Organization invites should be handled within one week of all requirements for membership being met (all +1s obtained).
  • Repository creation or migration requests should be responded to within 72 hours of the issue being opened. There may be information required or specific requirements that take additional time, but once all requirements are met, the repo should be created within 72 hours.
  • Security or moderation requests should be handled ASAP, and coverage should be provided in multiple time zones and countries.
  • All other requests should be responded to within a week of the issue being opened. The time to resolve these requests will vary depending on the specifics of the request.

If a request is taking longer than the above time frames, or there is a need to escalate an urgent request, please mention @kubernetes/owners on the associated issue for assistance.

Organization Naming

Kubernetes managed organizations should be in the form of kubernetes-[thing]. For example, kubernetes-client where the API clients are housed.

Prior to creating an organization please contact the steering committee for direction and approval.

Note: The CNCF, as part of the Linux Foundation, holds the trademark on the Kubernetes name. All GitHub organizations with Kubernetes in the name should be managed by the Kubernetes project or use a different name.

Transferring Outside Code Into A Kubernetes Organization

Due to licensing and CLA issues, prior to transferring software into a Kubernetes managed organization there is some due diligence that needs to occur. If needed, please contact the steering committee and CNCF prior to moving any code in.

It is easier to start new code in a Kubernetes organization than it is to transfer in existing code.

Licensing Guidance

Section 11 of the CNCF Charter provides guidance on how to license code and documentation owned by the CNCF projects. However, it doesn't explicitly cover situations where a repo may have mixed content (such as repos that contain both code and documentation living alongside each other).

For clarity, here is the guidance for Kubernetes GitHub organizations:

Team Guidance

Nomenclature

Each organization should have the following teams:

  • teams for each repo foo
    • foo-admins: granted admin access to the foo repo
    • foo-maintainers: granted write access to the foo repo
    • foo-reviewers: granted read access to the foo repo; intended to be used as a notification mechanism for interested/active contributors for the foo repo
  • a bots team
    • should contain bots such as @k8s-ci-robot and @thelinuxfoundation that are necessary for org and repo automation
  • an owners team
    • should be populated by everyone who has owner privileges to the org
    • gives users the opportunity to ping owners as a group rather than having to search for individuals

NB: Not all organizations in use today currently follow this team guidance. We are looking to coalesce existing teams towards this model, and use this model for all orgs going forward. Notable discrepancies at the moment:

  • foo-reviewers teams are considered a historical subset of kubernetes-sig-foo-pr-reviews teams and are intended mostly as a fallback notification mechanism when requested reviewers are being unresponsive. Ideally OWNERS files can be used in lieu of these teams.

Structure and Process

Guidelines on how to create and structure teams are described below:

Structure

Renaming a team:

To rename a team, add the previously: <old-team-name> field to the team and rename the name of the team to the new name.

Creating a team:

  • Unless a member is part of the @kubernetes/owners team, they needed to be added to the members list in the team. Members of the @kubernetes/owners team must be added to the maintainers list because of how the GitHub API works.
  • The privacy of a team must be closed.

Process

A new team can be created or a member can be added to a team by creating a PR against the kubernetes/org repo. The PR must be approved by the relevant OWNERS or the SIG leads.

For example, addition of a member to foo-maintainers must be approved by the OWNERS of the repo foo or the leads of the SIG associated with the repo.

Project Board Guidance

Guidelines for project boards in the Kubernetes GitHub orgs are described below:

  • All project boards should be organization-level project boards instead of repository-level even if the project board is intended to be scoped to a single repository. It is easier to distribute permissions via org-level project boards since write access to a repo-level project board requires full write access to the repo.

  • Project Boards must have Public visibility.

  • The default Organization Member Permission is suggested to be Write so that contributors can move cards themselves as they take on work items. However if the project board needs to be only scoped to a set of people, the access must be granted through a GitHub team, instead of direct collaborator access.

NB: Not all project boards in use today currently follow this guidance. We are looking to coalesce existing project boards towards this model, and use this model for all orgs going forward.

Repository Guidance

Repositories have additional guidelines and requirements, such as the use of CLA checking on all contributions. For more details on those please see the Kubernetes Template Project, and the Repository Guidelines

The process for creating and removing new repositories is detailed below.

Creating Repositories

Non-staging repositories

For non-staging repositories, suggestions on how to create a new repository are described below.

  • Ensure that the repo creation request has appropriate approvals as per the rules mentioned above.
  • Using the organization and repository name mentioned in the repo creation request, create a new repo with:
  • Clone the newly created repo locally.
  • Make the following changes:
    • If the request references a team to be listed in the OWNERS file, update the OWNERS_ALIASES file to remove the steering-committee alias and add a new alias for the team with members populated as per the GitHub team. If the request does not reference a team, remove the OWNERS_ALIASES file.
    • Update the OWNERS file as per the request. If the repo is a SIG Repository, add a labels entry for the SIG that the repo belongs to.
    • Update the SECURITY_CONTACTS file as per the request. Note that aliases cannot be used in this case so expand the team, if specified.
    • Create a new commit with the message Update OWNERS, OWNERS_ALIASES and SECURITY_CONTACTS.
  • Push the new commit directly to the master branch.
  • If the repo is a SIG Repository, add a new topic of the form k8s-sig-<sig-name-repo-belongs-to> using the Manage Topics option.
  • Create a PR against kubernetes/org to add teams as per the team guidance for alloting repo admin and write access.
  • Once the above PR is merged and the postsubmit has run, the new GitHub teams will be created. In the Collaborators and Teams section in Settings, assign the new teams appropriate access to the repo.
  • Ask the author of the repo creation request to add the repo as a part of a subproject in sigs.yaml.

Staging Repositories

If the repository is a staging repository, there are some deviations from the above procedure:

Removing Repositories

When a repository has been deemed eligible for removal, we take the following steps:

  • Ownership of the repo is transferred to the kubernetes-retired GitHub organization
  • The repo description is edited to start with the phrase "[EOL]"
  • All open issues and PRs are closed
  • All external collaborators are removed
  • All webhooks, apps, integrations or services are removed
  • GitHub Pages are disabled
  • Remove all teams associated with the repo
  • The repo is marked as archived using GitHub's archive feature
  • Remove the repo from [sigs.yaml]
  • The removal is announced on the kubernetes-dev mailing list and community meeting

This maintains the complete record of issues, PRs and other contributions, leaves the repository read-only, and makes it clear that the repository should be considered retired and unmaintained.

In case a repository has only the initial commits adding template files and no additional activity, it can be completely deleted.