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<!doctype html>
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<h1>Lounge Bylaws</h1>
<p>Contact our Social Chair at <a href="mailto:[email protected]">
[email protected]</a> for more information.</p>
<ol class="bylaws p2">
<li>PURPOSE
<p>Simmons Hall is not conducive to the traditional floor or house
divisions present in other dorms. Lounges membership is aimed at
creating smaller in-house groups that will contribute to the over
all social scene within the dorm.</p>
</li>
<li>LOUNGE SETUP
<ol>
<li>Lounge social groups become officially recognized upon
receipt of funding from the house. Official recognition expires
if it is not renewed by the receipt of more funds at the second
house committee meeting of each term.</li>
</ol>
</li>
<li>THE SIGNUP PROCESS
<ol>
<li>The lounge committee chair shall be responsible for ensuring
that the signup process runs smoothly and is effectively
publicized to the house.</li>
<li>Lounge signup shall take place via an online form in the
Simmons Database. The lounge committee chair (with the help of
a member of the IT committee, if necessary) shall make sure
this form is set up properly and updated in a timely
fashion.</li>
<li>One day prior to the first house committee meeting of the
term shall be the new lounge deadline. Lounges not included in
the online form that submit their information by this deadline
must be added to the form within four days of the deadline.
New lounges must submit the following to the lounge committee
chair:
<ol>
<li>Lounge social group name</li>
<li>Lounge representative</li>
<li>Lounge URL (if the group has one)</li>
<li>Lounge Blurb: a paragraph representing the social group
to be posted online</li>
<li>A list of at least 10 usernames of members.</li>
</ol>
</li>
<li>One week after the first house committee meeting of the term
shall be the membership deadline. At the end of this day, the
lounge committee chair shall send official membership lists to
all the lounge representatives.</li>
<li>Late membership deadlines shall occur one day prior to the
funding deadline for later house committee meetings. At the end
of this day, the lounge coordinator need only send official
membership lists to new lounge representatives.</li>
</ol>
</li>
<li>MEMBERSHIP AND FUNDING
<ol>
<li>Every resident of Simmons Hall is eligible to become a member
of one lounge of his or her choice during any given term.
Between the membership deadline and the beginning of the next
term, lounge members may not join a different lounge.</li>
<li>To receive funding, a lounge social group must request it
from the house committee. Only lounge social groups with at
least ten members and a lounge that meets the requirements of
Section II are eligible to apply.</li>
<li>Funding requests from all lounge social groups must be voted
on at the second house committee meeting of the term. Lounges
funded at this point will receive $30 in house funds for the
term per member signed up by the membership deadline.</li>
<li>If a resident unaffiliated with any lounge joins a lounge
after the membership deadline but prior to the late membership
deadline, that lounge may request an additional $25 in house
funds from the house committee for that term.</li>
<li>If after the second house committee meeting of the term a
group of ten or more people wish to start one up, they may
request $25 from house funds for that term per person signed up
by the late membership deadline.</li>
<li>No lounge social group may receive more than $1000 in house
funds per term no matter how high its membership levels.
However, the house committee may choose to allocate additional
funds to specific house-wide proposals (events, trips, etc.)
from lounge members.</li>
<li>Funds allocated to a lounge social group one term roll over
from fall to spring Term, but not spring to fall, provided that
the lounge social group does not let its official recognition
expire during the new term.</li>
</ol>
</li>
<li>LOUNGE GOVERNMENT
<ol>
<li>Each lounge must designate one representative to be in charge
of requesting funding from the house committee and signing
receipts for submission to the house treasurer. Lounge members
will not be reimbursed for lounge expenses unless their
lounge's representative signs their receipts</li>
<li>The lounge representative shall be selected by an election
open to all lounge members at the beginning of each term. The
result of all lounge representative elections must be reported
to the lounge coordinator by the new lounge deadline.</li>
<li>At any time during the term, five lounge members may call for
a vote of "no confidence" in their lounge
representative. If a majority of lounge members vote "no
confidence," the lounge representative shall be removed
from office, and a new election shall be held.</li>
<li>Other aspects of lounge government (how a budget is agreed
upon, how voting takes place, etc.) shall be left up to the
individual lounges.</li>
<li>The lounge committee chair cannot be the representative of
any lounge.</li>
</ol>
</li>
<li>USE OF FUNDS
<ol>
<li>Lounge social groups may use lounge funds for events provided
that all lounge members are aware of this fact at least two
days in advance. Additionally, the event must be approved by
the larger of 5 members or 1/3 of the entire group. These
members do not need to commit to attending the event, but they
must indicate that they approve of the expenditure. Approval
shall consist of a record in a publicly archived electronic
form.</li>
<li>Trips using lounge funds must be able to accommodate all
interested members of the lounge. Such trips must be advertised
to the lounge membership at least two days before the signup
deadline.</li>
<li>Lounge social groups may purchase items to be placed in their
lounge. A lounge social group which purchases capital
improvements may choose the permanent placement of the purchase
in a public area. However, any capital improvements shall be
the property of the house.</li>
<li>The maximum that a group will be reimbursed for an approved
event will be the group's per-person allocation times the
number of members who commit to attending the event.</li>
<li>Before a lounge expenditure can be reimbursed it must be
reported on the Simmons DB and the lounge coordinator must
verify the event was in compliance with the lounge bylaws. The
report to the Simmons DB must include a description of the
event, the amount spend, and the number of lounge members in
attendance.</li>
</ol>
</li>
<li>FIRST TIME CAVEAT
<p>To make up for lost time, all lounges people are interested in
starting shall be funded $300, effective as soon as ten members
sign up. Lounges may request funding for additional members at
the $30 level at the house committee meeting directly following
the one at which this document is approved. For funding purposes,
that meeting shall function like the second house committee
meeting of the term.</p>
</li>
</ol>
<ul class="credits">
<li>Approved by the House Committee 11/3/2002</li>
<li>Amended by the House Committee 12/8/2002</li>
<li>Amended by the House Committee 04/6/2003</li>
<li>Amended by the House Committee 02/26/2006</li>
<li>Amended by the House Committee 03/12/2006</li>
<li>Amended by the House Committee 03/19/2006</li>
<li>Amended by the House Committee 05/14/2006</li>
<li>Amended by the House Committee 09/10/2006</li>
</ul>
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