erc-stg-host-institution-letter-template.tex

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\begin{document}

{
\large

\textbf{Commitment of the Host Institution for ERC Calls 2025}
\footnotemark\footnotemark\footnotemark
}

\bigskip

\footnotetext{A scanned copy of the signed statement should be uploaded electronically
via the
\href{https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home}{Funding \& Tenders Portal}
Submission Service in PDF format.}

\footnotetext{The statement of commitment of the Host Institution refers to most
obligations of the Host Institution, which are stated in the Model Grant Agreement
used for ERC actions (MGA). The
\href{https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/common/agr-contr/general-mga_horizon-euratom_en.pdf}{MGA}
is available on the Funding \& Tenders Portal.
The reference to the time commitment of the Principal Investigator is stated in
the ERC Work Programme 2025.}

\footnotetext{This statement (on letterhead paper) shall be signed (in blue ink
or digitally) by the institution's legal representative indicating their name,
function, email address and, in case of blue ink signature, along with the stamp
of the institution.}

The \erccomment{<<please fill in here the name of the legal entity that is associated
to the proposal and may host the principal investigator and the project (action)
in case the application is successful>>, which is the applicant legal entity},
which is the applicant legal entity,

confirms its intention to sign a supplementary agreement with
\erccomment{<<please fill in here the name of the principal investigator>>}

in which the obligations listed below will be addressed should the proposal be retained.

\textbf{Performance obligations of the applicant legal entity (Host Institution)
that will become the coordinator of the HE ERC Grant Agreement (hereafter referred
to as the Agreement), should the proposal be retained and the preparation of
the Agreement be successfully concluded:}

The applicant legal entity (Host Institution) commits itself to ensure that the
action tasks described in Annex 1 of the Agreement are performed under the
guidance of the principal investigator who is expected to devote:
\begin{itemize}
    \item in the case of a Starting Grant at least 50\% of her/his working time to
    the ERC-funded project (action) and spend at least 50\% of her/his working
    time in an EU Member State or Associated Country;

    \item in the case of a Consolidator Grant at least 40\% of her/his working
    time to the ERC-funded project (action) and spend at least 50\% of her/his
    working time in an EU Member State or Associated Country;

    \item in the case of an Advanced Grant at least 30\% of her/his working time
    to the ERC-funded project (action) and spend at least 50\% of her/his
    working time in an EU Member State or Associated Country.
\end{itemize}

The applicant legal entity (Host Institution) commits itself to respect the
following conditions for the principal investigator and their team:
\begin{enumerate}[a), itemsep=-2pt]
    \item host and engage the principal investigator for the whole duration of
    the action;

    \item take all measures to implement the principles set out in the Commission
    recommendation on the European Charter for Researchers and the Code of
    Conduct for the Recruitment of Researchers\footnotemark --- in particular
    regarding working conditions, transparent recruitment processes based on
    merit and career development --- and ensure that the principal investigator,
    researchers and third parties involved in the action are aware of them;

    \footnotetext{
    \href{https://euraxess.ec.europa.eu/sites/default/files/am509774cee_en_e4.pdf}{
    Commission Recommendation 2005/251/EC of 11 March 2005} on the
    European Charter for Researchers and on a Code of Conduct for the Recruitment of
    Researchers (OJ L 75, 22.3.2005, p. 67).}

    \item enter — before grant signature— into a Supplementary Agreement with
    the principal investigator, that specifies the obligation of the applicant
    legal entity to meet its obligations under the Agreement;

    \item provide the principal investigator with a copy of the signed Agreement;

    \item guarantee the principal investigator scientific independence, in
    particular for the:

    \begin{enumerate}[i),itemsep=-5pt,partopsep=-5pt]
        \item use of the budget to achieve the scientific objectives;
        \item authority to publish as senior author and invite as co-authors
        those who have contributed substantially to the work;
        \item preparation of scientific reports for the action;
        \item selection and supervision of the other team members, in line with
        the profiles needed to conduct the research and in accordance with the
        beneficiary's usual management practices;
        \item possibility to apply independently for funding;
        \item access to appropriate space and facilities for conducting the research;
    \end{enumerate}

    \item provide --- during the implementation of the action --- research
    support to the principal investigator and the team members (regarding
    infrastructure, equipment, access rights, products and other services
    necessary for conducting the research);

    \item support the principal investigator and provide administrative assistance,
    in particular for the:

    \begin{enumerate}[i),itemsep=-5pt,partopsep=-5pt]
        \item general management of the work and their team;
        \item scientific reporting, especially ensuring that the team members send
        their scientific results to the principal investigator;
        \item financial reporting, especially providing timely and clear financial
        information;
        \item application of the beneficiary's usual management practices;
        \item general logistics of the action;
        \item access to the electronic exchange system;
    \end{enumerate}

    \item inform the principal investigator immediately (in writing) of any
    events or circumstances likely to affect the Agreement;

    \item ensure that the principal investigator enjoys adequate:

    \begin{enumerate}[i),itemsep=-5pt,partopsep=-5pt]
        \item conditions for annual, sickness and parental leave;
        \item occupational health and safety standards;
        \item insurance under the general social security scheme, such as
        pension rights;
    \end{enumerate}

    \item allow the transfer of the Agreement to a new beneficiary, if
    requested by the principal investigator and provided that the objectives of
    the action remain achievable (portability; see Article 41 of the Agreement);

    \item respect the fundamental principle of research integrity and ensure
    that persons carrying out research tasks under the action follow the good
    research practices and refrain from the research integrity violations
    described in the European Code of Conduct for Research Integrity\footnotemark.
    If any such violations or allegations occur, verify and pursue them and bring
    them to the attention of the Agency.

    \footnotetext{
    \href{https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/horizon/guidance/european-code-of-conduct-for-research-integrity_horizon_en.pdf}{
    The European Code of Conduct for Research Integrity} --
    Revised Edition 2023. All European Academies, Berlin.
    DOI \href{https://doi.org/10.26356/ECOC}{10.26356/ECOC}.}
\end{enumerate}

\newpage

\textbf{For the applicant legal entity (Host Institution):}

\bigskip

\ercentry*{Date}

\bigskip

\ercentry{Name and Function}

\bigskip

\ercentry{Email and Signature (blue ink or digital) of legal representative}

\bigskip

\textit{Stamp of the applicant legal entity (Host Institution)\footnotemark}

\footnotetext{No need to stamp this letter of support when it is digitally signed.}

\bigskip

\noindent\fbox{\parbox{0.987\textwidth}{
\textbf{IMPORTANT NOTE:} \\

\textbf{In order to be complete, all the above mentioned items are mandatory
and shall be included in the commitment of the Host Institution.} \\

\textbf{\textcolor{red}{If the letter is digitally signed, please do NOT lock it.}}
}}

\end{document}

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