More extensive pre-workshop checklist

[jennifer-spillane]

The pre-workshop checklist is geared toward in person workshops (which is helpful! Things are going back in person!) but there should be another one for online workshops.

Should include:

• creating events/appointments/invites for calendars
• sending reminder emails to participants (including installation instructions)
• sending emails with details to participants
• creating eventbrite events
• logistics meeting with instructors and helpers before the workshop
• making the workshop website
• creating feedback forms
• creating etherpads
• creating zoom meetings with the right settings for each day
• workshop announcements to participants
• workshop announcements to instructors
• register the workshop with the Carpentries org
• creating a slack channel for in-workshop communication between instructors and helpers

I think that's what I have so far.

[MikeTrizna]

This is invaluable! I was actually planning on asking you for this today. A lot of it is actually relevant to in-person workshops (except for the Zoom meetings and the Slack channel), so we could probably get by with modifying https://smithsonianworkshops.github.io/si-carpentries-handbook/preworkshop_checklist.html.

You might be able to tell, but that page was the beginning of this whole handbook.